Founded in 1979, Rotherglen School is a private elementary school serving students in JK to Grade 8, with campuses located in both Oakville and Mississauga. Rotherglen is a vibrant learning community, where curiosity is fostered, achievements are celebrated, and character is nurtured. We are a warm, inclusive, and collaborative community of educators with a common focus on meeting the needs of each of our learners.
School Secretary
Rotherglen School is seeking a School Secretary for its Oakville Elementary Campus.
We are a JK to Gr. 8, private, co-educational, non-denominational school with four campuses in Mississauga and Oakville, enrolling approximately 1,000 students.
Start Date: mid to late November 2025 [includes shadowing period of current Secretary, who is retiring]
Schedule: Full- time; 5 days per week; 8:00 a.m. to 4:00 p.m.; 12 months [reduced summer hours of 9:00 a.m. to 3:00 p.m.]
Pay: $50, 000 to $55, 000 depending on experience and qualifications
Benefits: Extended health [prescription, dental, EAP]
Vacation: As per Academic calendar from September to June [Winter Break (2.5 weeks), March Break (1 week); 2 weeks in July/August]
Reports to: Front Office Co-ordinator
Job Description:
You will be a member of the administrative team and will assist in day-to-day front office activities of the school. You will be a key ambassador of Rotherglen School as you will the first point of contact for our community
Qualifications:
College diploma in Office Administration preferred
Experience:
- 2-5 years of relevant experience in a school/childcare office or other Office/customer experience preferred
Skills:
- Strong written and verbal communication skills
- Strong interpersonal skills
- Proficiency with Google Workspace (Formerly G-suite), Excel, Microsoft Word
- Friendly, kind, and patient personality
- Ability to work as a member of a professional team
- Great attention to detail and positive conflict management skills
General Duties and Responsibilities
- Greet visitors; ensure visitors sign -in and wear a visitor badge
- Monitor front entrance doors and cameras, allowing authorized people to enter
- Receive deliveries/mail/dropped off items from families
- Attend to injured/sick children [band-aids, ice packs, check temperatures]
- Communicate with families about illness/injuries
- Complete/oversee Accident Reports
- Answer phone calls, transfer calls, and reply to email inquiries, questions or concerns, and/or direct to the appropriate staff member
- Be current on school functions, events, and activities so inquiries can be answered with ease and accuracy
- Provide Administrative support to Front Office Coordinator [i.e.,student attendance, filing]
- Create /organize folders for: Allergies, Fire Drill, Lockdown, Treatment Plans, supply teachers
- Organize and update medications [asthma, epi-pens]
- File documents
- Enter date using Edsby and Filemaker
- Help shape and uphold the vision/culture of the school
- Other duties as assigned
Non-office duties:
- Arrivals: Greet children outside from 8:00 a.m to 4:00 p.m.
- Dismissal: Supervise 1 class outside/foyer from 3:00 to 4:00 p.m.
- Teacher Coverage: supervise class when teacher needs washroom break
Core Competencies:
Flexibility & Adaptability
Mutual Respect
Innovative & Creative
Service Orientation
Integrity & Trust
Self-Awareness
Passion
How to Apply:
Resume, with a covering letter, attention of The Hiring Committee, should be emailed to: opportunities@rotherglen.com
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About Rotherglen School:
Founded in 1979 in Erin Mills, Rotherglen School is a co-educational private school for students age 4 (JK) to Grade 8.
With four campuses located in Oakville and Mississauga, Rotherglen prides itself on being a uniquely warm and nurturing school community, focused on enhancing every child’s learning experience.
Rotherglen is a school where sound values are instilled in each student.
Through inspiring and engaging academic and co-curricular programming, students are encouraged and supported to reach their full potential.
Learn more about “what school should be” here: www.rotherglen.com
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Rotherglen is an inclusive and equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act [AODA] and the Ontario Human Rights Code [OHRC].
Rotherglen is committed to a diverse and inclusive workplace. We actively welcome applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations, and genders. Rotherglen is also committed to providing accommodations for persons with disabilities. If you require accommodations during the interview process, please let us know.
